Organisation / Structure
The Basics
Ixkio is designed to allow the management of large scale tag deployments - but can easily be used to manage just a handful of tags.
This is how tags are organised :
Organisation Folders > Active Folders > Tag Groups > Batches > Tags For example: 2026 > Summer Release > Shoes > Size > Tags
Organisation Folders
Org Folders are simply there to help you organise your project.
They have no settings or features.
Org Folders are optional, you don't need to use them.
Active Folders
Active Folders define the Response Mode (Redirect, Direct or Dynamic).
Active Folders cannot be inside another Active Folder.
Extended Data (for example, product data such as colour, size, etc) fields are created at the Folder level.
You must have at least one Active Folder.
Tag Groups
Response Rules can be set for all Batches/Tags at the Tag Group level.
Extended Data is entered at the Tag Group level and will be inherited by all Batches and Tag Codes within the Group.
You must have at least one Tag Group.
Batches
Batches directly contain Tag Codes.
Tag Data can be downloaded and uploaded at the Batch level.
Tag encoding with the ixkio App is controlled at the Batch level.
Assignment always moves a Tag Code from one Batch to another.
You can move Batches between Tag Groups.
Extended data (product data for example) can also be set at the Batch level overruling the Tag Group data and then being inherited by all the Tag Codes within the Batch.
You must have at least one Batch.
Tag Codes (XUID)
Tag Codes are unique URLs/links for encoding onto NFC Tags or QR Codes.
You can move Tag Codes between Batches under the same Active Folder.
Rules can be created at a Tag Code level or are inherited from the Tag Group level.
You can encode a Tag Code onto as many NFC tags as you want but they will be managed the same way. If you want to manage each single NFC tag on it's own, encode a unique Tag Code on each one.
Recommended Structure
If you are setting up a large structure, talk to us first. Alongside the hierarchy structure, there's also additional management tools such as Clusters which can be used to organise large numbers of tags. We can provide advise on the best way to set things up for scale.
Keep it simple
As a general rule, keep it simple. Most projects won't need Org Folders and many won't need more than one Active Folder. Many of the projects - even those with hundreds of thousands of Tag Codes - can be simply managed with multiple Tag Groups under a single Active Folder.
Use Batches
Batches are an important way to help manage projects. You can download stats, encode with the ixkio mobile app, move tags with Assignment and create associations all at the Batch level. We recommend using Batches for each set of tags you release.
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